Administrative Assistant

The Administrative Assistant plays a key role in supporting the operational efficiency and success of our organization. This position is ideal for an individual who thrives in a dynamic, fast-paced environment and enjoys managing a variety of tasks simultaneously. The Administrative Assistant will handle day-to-day administrative duties, support departmental needs, and ensure smooth communication across teams. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and a proactive mindset to contribute to the overall success of the business.

Responsibilities

• Providing general administrative support to appropriate personnel, including managing schedules, handling correspondence, and preparing reports and presentations.
• Organizing and maintaining filing systems, both physical and digital, ensuring documents are easily accessible and up to date.
• Coordinating meetings, appointments, and events, ensuring all logistical details are handled efficiently.
• Assisting with the preparation of training materials, reports, and other documentation as required.
• Managing office supplies and ordering materials when necessary.
• Assisting in data entry and managing databases, ensuring accuracy and timeliness.
• Supporting the coordination of internal and external meetings, including booking venues, preparing agendas, and distributing meeting minutes.
• Ensuring all administrative procedures and company policies are followed.
• Assisting in travel arrangements, including booking flights, accommodation, and transportation.
• Performing other administrative duties and tasks as assigned by management.

Requirements

• Previous administrative experience, preferably in an office.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Ability to work independently and as part of a team.
• Exceptional attention to detail with a proactive approach to problem-solving.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills, with the ability to interact effectively with staff, students, and external stakeholders.
• Ability to adapt to changing priorities in a fast-paced environment.
• A positive attitude with a focus on delivering excellent customer service.
• Must be legally eligible to work in the United States without restrictions.
• Continent on employment, all candidates must pass a drug screening and background check. TSA background check and badging is also required for your role.

Benefits

• Full Time, Monday to Friday
• Salary: $40,000 to $47,500 annually 
• Health Insurance (medical, dental and vision)
• 401k Investment
• PTO - 18 days, plus 5-Sick Days
• Holidays - 9 days

We are Skyborne, an industry-leading aviation training academy with a mission to Build Better Pilots. As a growing business, we’ve invested in state-of-the-art training facilities in both the UK and U.S., as well as cutting-edge resources to deliver the very best in airline-focused pilot training. We are proud to operate three state-of-the-art training facilities. Alongside our UK head office at

Gloucestershire Airport, we operate from two major training locations - Vero Beach, Florida, and Bournemouth International Airport in the UK. Every role at Skyborne plays a vital role in guiding our trainees from the classroom to the flight deck, with our graduates going on to fly for leading airlines.

We set ourselves the highest standards and believe that work should be both satisfying and fun. At the core of Skyborne is a culture shaped by our values and pillars:

Creativity

We champion creativity in everything we do. We think differently and we aren’t afraid to ask questions. Innovation drives us forward and we’re always looking for smarter, more effective ways to improve how we operate.

Humanity

We foster a supportive, team-focused environment where staff and students feel empowered, valued and heard. We respect every individual and believe that recognition, inclusion and collaboration are essential.

Quality

 Safety, expertise and professionalism are at the heart of what we do here at Skyborne. Trusted by our students and airline partners alike, we hold ourselves to the highest standards and we don’t settle for anything less.

We’re a people-first company and a motivated, passionate team who take pride in giving our trainees the strongest start to their aviation careers.

Our carefully selected team of professionals are committed to shaping the next generation of pilots. We partner with an extensive list of major global airlines, including British Airways, SkyWest, DHL, Jet2.com and easyJet. Whether aviation has always been on your radar or you’re discovering it for the first time, we’d love to hear from you!